Executive Committee

Treasurer

Receive and account for all funds owing to and owed by OCFMA.

Invoice for and receive all dues and fees.

Deposit collected funds to either the chequing account.

Disburse funds for expenditures as authorized by the Chair and Chair Elect.

Render a monthly statement of income and expenditures and other reports as may be deemed appropriate by the Executive.

Render a written report at the OCFMA AGM and prepare a proposed new annual budget for approval by the membership.

Provide assistance to the annual meeting host College on all fiscal matters.

Secretary

Assemble and issue agendas in advance of meetings.

Take and distribute minutes of Board meetings and Annual General Meeting.

Maintain official Association records, including terms of reference, bylaws, policies and procedures and resolutions, tracking any amendments to such records, keeping such records current and up-to-date.

Serve as Association historian by tracking any amendments to Association records, keeping such records current and up-to-date, and maintaining a yearly permanent record electronically of all minutes, membership files, reports, correspondence, award recipients and related information.

Maintain an adequate stock of OCFMA certificates.

Chair

Perform all assigned duties and responsibilities as described in the OCFMA terms of references and any bylaws, policies and procedures, and resolutions.

Chair all Association and Executive Committee meetings.

Act as the official spokesperson and representative of OCFMA in all matters.

Strive towards ensuring that OCFMA advances and achieves the Association’s mandate and objectives.

Recruit members to fill the positions of chair of operating subcommittees and any task forces or work groups outside of any operating subcommittees.

Serve as the primary liaison with MTCU, Colleges Ontario and ASCC.

OCFMA Past Chair

Acts as liaison to the host College planning the current year’s OCFMA conference and AGM.

Chair-Elect

Assist the Chair in the performance of the duties and responsibilities of the Association.

Perform all duties and responsibilities assigned by the Chair.

Act as liaison to the operating subcommittees, task forces and work groups established and strive towards ensuring that the chairs and their respective operating subcommittees, task forces and work groups are advancing and fulfilling their mandate.

Serve as Acting Chair in the Chair’s absence.

Arrange a gift of appreciation to the outgoing Past Chair.

Assist the Chair in the performance of the duties and responsibilities of the Association.

Perform all duties and responsibilities assigned by the Chair.

Act as liaison to the operating subcommittees, task forces and work groups established and strive towards ensuring that the chairs and their respective operating subcommittees, task forces and work groups are advancing and fulfilling their mandate.

Serve as Acting Chair in the Chair’s absence.

Arrange a gift of appreciation to the outgoing Past Chair.